Parish Council

Welcome to the Yoxford Parish Council website

Next Meeting’s Agenda:
7 December 2017

Parish Council News:
November 2017

Councillors:

Yoxford Parish Council has 11 Parish Councillors.  Parish Councillors are unpaid, elected (or co-opted) members of the local community with an interest in improving village life.

The elections were held on 7th May 2015, and each Parish Councillor was elected for a 4-year term or was co-opted until the end of the council term in May 2019. There is currently a vacancy for a Parish Councillor.  If you are interested in this role please contact the Parish Clerk for further information.

Names, contact details and the responsibilities of the Parish Councillors are detailed here:
Councillors 2017
Councillors Responsibilities 2017

Councillors’ Registers of Interests can be viewed at: http://www.eastsuffolk.gov.uk/yourcouncil/councillors/councillors-register-of-interests/

The Parish Council has adopted the Suffolk Local Code of Conduct

Parish Clerk:

The Parish Clerk is the Proper Officer of the Parish Council and is an employee.  She is also the Responsible Financial Officer. Please contact the Parish Clerk if you have any questions relating to the operation of the Parish Council.

Mrs Sharon Smith
01728 648576
parishclerkyoxford@gmail.com
Arbour House, Rectory Road, Middleton, IP17 3NP

Meetings:

The meeting dates for 2017 are as follows (dates may be subject to change).  Meetings start at 7 pm in the Village Hall, Old High Road, Yoxford, IP17 3HN.

Meeting Dates 2017

All Parish Council meetings are public meetings and members of the public are welcome to attend to observe or speak to the Council.  Time for those wishing to speak will be allotted at the start of the meeting or during the meeting at the Chair’s discretion.

Minutes and Agendas:

In accordance with the Transparency Code for Smaller Authorities 2015, the Parish Council has a duty to publish draft minutes of meetings within one month of the meeting.  The draft minutes can be found on this site.  However, it must be noted that the minutes are only a draft document and do not become an official record of the Parish Council meeting until they are approved at the next Parish Council meeting.  Minutes from earlier dates than published on this site can be obtained from the Parish Clerk.

The agenda for the forthcoming meeting will be published on this site three clear days before the meeting date.

For further details of any planning applications listed on the agenda please visit: www.eastsuffolk.gov.uk/planning/planning-applications/publicaccess/

Statutory Information:

Links to the Parish Council’s statutory documents are attached: Standing Orders 2017
Asset Register 2017
Financial Regulations 2017
Risk Assessment 2017
Cemetery Fees 2017
Model Publication Scheme 2016
Model Publication Scheme Information Available
Statement of Internal Control 2017
Complaints Policy 2017
Disciplinary Procedure 2017
Disciplinary Rules 2017

Financial Information:

The Parish Council has a duty to publish information to comply with the Transparency Code for Smaller Authorities 2015.  Every item of expenditure incurred and income received by the Parish Council is listed within the minutes of the monthly meetings and summarised within the annual accounts. The Accounts for the financial year ends 2016 and 2017 are attached here.  The Annual Returns for 2016 and 2017 have been reviewed by an external auditor appointed by Public Sector Audit Appointments Limited. Any person interested has the right to inspect the accounting records for the financial year to which the audit relates – please contact the Parish Clerk to arrange access.

Annual Accounts 2015-2016
Annual Accounts 2016-2017

Annual Return 2015-2016
Annual Return 2016-2017

Issues Arising Report 2015-2016

Internal Audit Report 2015-2016
Internal Audit Report 2016-2017

Notice of Conclusion of Audit 2015-2016
Notice of Conclusion of Audit 2016-2017

Expenditure above £100 2015-2016
Expenditure above £100 2016-2017

Bank Reconciliation as at 31st March 2016
Bank Reconciliation as at 31st March 2017

Significant Variances 2015-2016
Significant Variances 2016-2017

Response to EDF Energy – Stage 2 Consultation on Sizewell C:
YPC SZC Stage 2 Response to EDFE

Emergency Plan:
Yoxford Emergency Plan

Annual Parish Meeting 2017:

APM Minutes – 6 April 2017
Annex A – Chairman’s Report 2017
Annex B – Suffolk County Council Report 2017
Annex D – Yoxwood Steering Group Report 2017
Annex E – Village Hall Report 2017
Annex F – Police Report 2017
Annex G – M&G Friendship Club Report 2017
Annex H – Allotment Association Report 2017
Annex I – Book Group Report 2017
Annex K – Tree Warden’s Report 2017
Annex L – St Peter’s Church Report 2017
Annex M – Bowls Club Report 2017
Annex N – Sports Group Report 2017
Annex O – B1122 Action Group 2017
Annex P – Sing Out Yoxford Report 2017
Annex Q – The Yoxford Yapper Report 2017

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